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Office Manager / Admin Assistant

May 8, 2017
By Joshua Hay

Full-time Office Manager

Hello Digital Marketing – Winnipeg, MB

Hello is a Winnipeg Web Design and digital marketing company with an all-star team. We build growth-driven websites and marketing strategies for businesses across Canada. We are seeking a full-time office manager who will be responsible for overseeing the day-to-day office operating issues as well as the company’s finances, from our office in the exchange district, downtown Winnipeg.

Description:

Finance

  • Monthly reconciling
  • Accounts receivable
  • Payroll administration
  • Inputting expense claims
  • Invoicing programs, projects and tickets.

Office Administration

  • Act as first point of contact with clients and vendors in-person and by phone
  • Supports company owners with calendar management and other administrative needs
  • Responsible for office equipment and ordering supplies as needed
  • Attend meetings and prepare minutes when required
  • Maintain company filing as needed
  • Create and manage support ticketing and billing performance objectives.

Other duties

  • Contribute to team and organizational goals and objectives
  • Ensure all correspondence is conducted in a professional manner
  • Other administrative / support duties as required

 

Qualifications:

  • Minimum two years in an administrative or similar role preferred
  • Above average organizational abilities with clear understanding and attention to priorities
  • Strong computer skills, i.e. above average knowledge of Microsoft office, and the ability to learn new software quickly
  • Solid verbal and written communication skills, excellent interpersonal skills
  • Ability to work independently with minimal direction and regular interruptions
  • Team player willing to support others and put the needs of the organization first
  • Administrative diploma or certificate would be an asset
  • Experience with automated payroll systems (Payworks) an asset
  • Experience with Xero accounting software an asset

We offer competitive wages, group insurance benefits and an office culture that includes team building activities and lunch and learns.

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